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Set out below is the privacy policy for Inflow Partnership Limited (company number 13221017)("Inflow","we",“us”, or “our”).

 

Keeping your personal data protected is very important for us. This privacy policy explains how we protect and process personal data about:
 

  • candidates who register with us for roles that we are managing for our clients and for roles at Inflow, or through our website/other sources;

  • prospective candidates;

  • business contacts at our clients and suppliers;

  • users of our website,
     

(together "you" or “your").

 

This policy also lays out your privacy rights (including your right to object to our processing of your personal data). Details on how to contact us are included at the end of this policy.

 

What personal data do we collect?

 

Clients

 

We collect personal data such as your name, job title and contact details. We also process personal data in relation to the communications we have with you and the feedback you provide about our candidates.

 

If you provide information to us about a candidate, then we will obtain your details from the candidate and we will keep a record of the personal data that you provide to us about that candidate.

We may also process personal data about you from public domain sources such as LinkedIn and social networking sites.

 

Candidates

 

When you register with us as a candidate to provide work finding services to you, we process your personal data, including (but not limited to) your name, contact details and information provided in your CV. Where permitted by law, we may also collect information relating to your health (e.g. disability information for reasonable work adjustment purposes), diversity information (for equal opportunity monitoring purposes) as well as details of any unspent criminal convictions where required.

 

We may also collect personal data from other interactions you have with us (e.g. if you use our website, click on links in emails we send to you, or sign up to receive content from us).

 

We may also obtain personal data about you from third parties, including (but not limited to):
 

  • referees;

  • former employers - to confirm your employment dates;

  • educational institutions - to check your qualifications;

  • publicly available sources (e.g. LinkedIn) to enhance the information we hold about you, in order to help us find more suitable roles for you; and

  • clients we have provided your CV to and who have engaged with you as part of a job application
     

Prospective Candidates

 

We collect personal data about you, including your name and contact details and professional biographical details obtained from publicly available sources so that we can contact you if we think you may be interested in our services in the future. We may also obtain your personal data through another candidate or an employer who recommends you as a contact.

 

Suppliers

 

We typically collect your name and contact details as a business contact for your organisation.

 

Will you need to provide us with personal data?

 

Sometimes, it may be necessary for you to provide us with personal data that we request from you. If you don’t, we may not be able to provide you with our services.

 

How do we use your personal data?

 

Clients

 

We may use your personal data:
 

  • to provide you with recruitment services;

  • to contact you;

  • to request feedback from you on our services;

  • to maintain our business relationship with you;

  • to answer any enquiries or questions you have for us;

  • to fulfil contractual obligations to you;

  • to establish, exercise or defend legal claims; and

  • for direct marketing purposes.
     

Candidates

 

We use your personal data to:
 

  • provide you with our work finding services;

  • contact you;

  • allow you to upload your CV and apply for roles;

  • allow us to monitor equality and diversity; and

  • provide you with advice (e.g. in relation to interviewing and salary).
     

Prospective Candidates

 

We use your personal data to assess if you may be interested in our services and to contact you to find out if you are interested in our services.

 

Suppliers

 

We may use your personal data:
 

  • to contact you;

  • to maintain our business relationship with you;

  • to answer any enquiries or questions you have for us;

  • to fulfil contractual obligations to you;

  • to establish, exercise or defend legal claims; and

  • for direct marketing purposes.
     

You can unsubscribe from receiving marketing communications from us by contacting us.

 

Who do we share your personal data with?

 

Third Parties

 

If you are a candidate, we share your personal data with clients who have vacancies for jobs which you are interested in.

 

We also share your personal data and, where necessary, special category data with third party agencies and/or service providers who perform services and functions on our behalf, such as:
 

  • conducting employment reference checks;

  • conducting qualification checks;

  • carrying out criminal convictions checks (as required);

  • verifying details you have provided from third party sources;

  • conducting psychometric evaluations or skills tests; and

  • if applicable, ensuring adherence to the rules of placement in certain jurisdictions.
     

We contractually require minimum standards of confidentiality and data protection from our third party service providers. If we need to send personal data outside the EEA, we will ensure that adequate safeguards are in place, such as the Model Clauses.

 

How long do we hold your personal data for?

 

We will keep your personal data for as long as we need to in order to fulfil the purpose we collected it for, which may be an ongoing purpose (e.g. if you’re a candidate, we will retain your personal data for the duration of our business relationship with you and beyond, as we often support candidates with job searches over many years and potentially throughout their careers).

 

We keep some personal data for longer than others. To determine the appropriate retention period for personal data, we consider factors such as the purposes for which we process your personal data, including any legal, regulatory, accounting and reporting obligations, the nature and amount of personal data that we hold about you, and the potential risk of harm to you from unauthorised use or disclosure of your personal data.

 

Where we process your personal data for direct marketing purposes, we will do so until you ask us to stop, and for a short period after this (to allow us to implement your request). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data indefinitely, so that we can respect your request.

 

What are our legal grounds for processing personal data?

 

Under the GDPR, we rely on the following legal grounds to process your personal data:
 

  1. Performing a contract - where, in order to perform our obligations under a contract with you or to take steps at your request to enter into a contract with us, it is necessary for us to process your personal data;

  2. Compliance with a legal obligation - where we need to process your personal data to comply with legal or regulatory obligations;

  3. Consent - in some circumstances, we will ask for your consent to process your personal data in a way (e.g. if you create a user profile with us). To the extent that we are processing your personal data based on your consent, you have the right to withdraw your consent at any time;

  4. Our legitimate interests or those of a third party - including:

  • providing our services to you;

  • responding to your requests and enquiries;

  • improving the performance of our website and user experience;

  • informing you about our services; and

  • ensuring that our operations are conducted in an efficient manner.
     

Please contact us if you would like to withdraw your consent.

 

What are your rights in relation to personal data we hold about you?

 

You have several rights under UK and EU data protection laws. These rights include the right to ask us for a copy of your personal data, to correct, delete or restrict processing of your personal data; to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format, and to ask us to share this data to another controller.

 

In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process your personal data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).

 

These rights may be limited (e.g. if complying with your request would infringe the rights of a third party (including our rights) or if you ask us to delete information which we are required by law to keep). We will let you know of any relevant exemptions we are relying on when we respond to your request.

 

How can you contact us?

 

Exercising your rights

 

To exercise your rights, or to withdraw your consent to processing, or to unsubscribe from receiving marketing communications from us, you can:
 

Inflow Partnership Limited

30 Orange Street

West End

London

WC2H 7HF

 

Questions or issues

 

If you have any questions about our privacy policy, or about our processing of your personal data, or to make a complaint, you can:
 

Inflow Partnership Limited

30 Orange Street

West End

London

WC2H 7HF

 

Changes to our privacy policy

 

We may change this privacy policy at any time. If we do so, we will post updates on this site. This Privacy Policy was last updated on 20 May 2024.

Privacy Policy

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